Table of content

• Functional improvements
  • Securities reporting
  • User provisioning
  • Webhooks - workflow automation
• UI and UX improvements and small enhancements

Functional improvements

Securities reporting

The Securities Reporting feature in the FinologeeBKO application enables users to integrate and manage their securities accounts alongside their cash accounts. This enhancement allows for a comprehensive view of global positions, combining cash and securities data on a single platform.
With this feature, users can:

• Monitor the overall status of their investment portfolio
• Track each security held, per account or in a consolidated view
• Safekeep individual accounts
• Monitor the evolution of the total portfolio value
• Analyze risk distribution by currency

This unified overview supports users in making informed investment decisions and planning their next steps effectively.

Additionally, securities account reports provided by the bank are available directly within the interface, offering deeper insights, analysis, and consolidation.

Detailed information about this feature, including screen descriptions, will be available in the User guide

User provisioning

The FinologeeBKO application now supports user provisioning via the SCIM protocol (System for Cross-domain Identity Management). This feature enables organizations to centrally manage users by connecting their external user directory directly to FinologeeBKO. With SCIM integration, any changes made in your identity provider—such as adding, updating, or removing users and groups—are automatically reflected in FinologeeBKO.

Further details about this feature, along with screen descriptions and setup instructions, will be published in the User guide

Webhooks - workflow automation

The Webhooks feature lets your application automatically respond to key events within your API integration. By subscribing to events like payment status updates or new statements, your system can receive instant, real-time notifications as soon as they happen.

Further details of the feature and descriptions of the related screens will be published in the User guide

UI and UX improvements and small enhancements

We’ve improved the application’s performance by fixing various bugs and addressing minor UI issues, resulting in a smoother and more reliable user experience. Additionally, we’ve made small enhancements such as updated icons, better readability, and more intuitive color coding to distinguish negative and positive feedbacks.

Minor improvements and bug fixes

Optimized the reconciliation algorithm for Direct Debits and resolved various bugs to enhance the overall user experience.

Table of content

• New features and improvements
  • Cash concentration
  • FinologeeBKO mobile app

New features and improvements

Cash concentration

We’re excited to introduce cash concentration, a new cash management automation feature in the FinologeeBKO application. With customizable rules, users can now define upper and lower thresholds to maintain target balances or transfer excess cash between accounts. This enhancement improves the treasury management capabilities of FinologeeBKO by automating payment workflows and optimizing the management of cash surpluses.

FinologeeBKO mobile app

We are rebranding the FinologeeSIGN mobile application to FinologeeBKO Mobile App, bringing it in line with the FinologeeBKO ecosystem. This update goes beyond a simple name change—it introduces a refined user experience with enhanced security and usability.

With a fresh, modernized design, the app now provides a more intuitive interface, making navigation smoother and interactions more efficient. Security remains a top priority, with reinforced authentication mechanisms and optimized data protection features. These improvements ensure that users can confidently manage their operations within a seamless and highly secure mobile environment.

With a fresh, modernized design, the app now provides a more intuitive interface, making navigation smoother and interactions more efficient. Security remains a top priority, with reinforced authentication mechanisms and optimized data protection features. These improvements ensure that users can confidently manage their operations within a seamless and highly secure mobile environment.

Table of content

• Functional improvements
  • New feature: direct debits

Functional improvements

Direct debits

The new SEPA Direct Debit (SDD) feature enables fee collection in the FinologeeBKO application, supporting both recurring as well as one-time direct debits. The implementation covers the complete direct debit flow (from FinologeeBKO to the bank and back). The SDD batch is sent to the bank and its status is updated upon receiving the bank's feedback (in the form of PAIN.002 file). This new feature, which can be made available upon request, enables the creation of direct debits exclusively via the external API.

Further details of the feature and descriptions of the related screens will be published in the User guide

Table of content

• Functional improvements
  • External API payment signature
  • Tenant settings - user groups
  • KYC control improvements
• New features
  • Integration with KYC manager
  • Integration with ERP's (FinologeeDRIVE)
• UI and UX improvements and small enhancements
  • Dashboard view per account
  • Warning message on duplicate payments
  • Bug fixes and small enhancements

Functional improvements

External API payment signature

If your ERP or back-office system already has a signature workflow in place, and you don't need an additional signature process in FinologeeBKO, the API now supports submitting payments with an existing signature. This allows for seamless, end-to-end payment submissions to the bank without any extra validation.

Technical details are described on the API reference on docs.bko.finologee.com

Tenant settings - user groups

The Tenant Settings section has been enhanced with the introduction of User Groups (formerly known as Signatory Groups). In the User Group Details screen, administrators can now assign permission sets and/or signatory rules to specific groups. These groups can then be assigned to selected users, who will inherit the permissions and signatory rights of the group they belong to. Additionally, the audit trail has been improved with more detailed logs for tracking the addition or removal of members from User Groups.

Detailed descriptions of the different screens and possible actions will be published on docs.bko.finologee.com

KYC control improvements

The KYC section, which is dedicated to managing the KYC screenings of counterparties within FinologeeBKO, has been renamed to Risk Management. The Counterparty Monitoring feature, which allows you to define the frequency of screenings based on risk level, has been relocated to the Settings section.

If the Risk Management feature is enabled for a tenant, and users with compliance permissions are managing counterparties, they can initiate a KYC screening during the counterparty creation process. Additionally, the interface allows for the setup of a signatory rule, based on the counterparty's risk level.

New features

Integration with KYC manager

KYC Manager is a compliance platform hosted in Luxembourg by Finologee, designed for managing digital client data and risk assessments (https://finologee.com/kyc-manager/). It provides a centralized interface for handling counterparty management and risk screening.

Once a client has been fully assessed and approved within KYC Manager, their information is automatically transferred to FinologeeBKO, enabling them to receive payments.

Client risk levels and details are continuously synchronized between KYC Manager and FinologeeBKO, with KYC Manager serving as the primary source of client data.

Integration with ERP

The integration with ERP systems using a native WebDav servlet interface provides a seamless way to share files between FinologeeBKO and the ERP. This solution uses a locally mounted folder (FinologeeDRIVE) as a bridge between the two systems. It supports two main workflows: payment creation and statement handling.

Payment Creation:
The ERP generates a payment file in the pain001 format and uploads it to the mounted folder. This triggers the creation of the corresponding payment in FinologeeBKO.

Statement Handling:
At the end of the day, FinologeeBKO receives bank statements in either MT940 or CAMT053 format. After processing, FinologeeBKO uploads the statements to the mounted folder, where the ERP can access them if needed.

UI and UX improvements and small enhancements

Dashboard view per account

Introduction of the feature to filter the financial dashboard. This improvement enables the possibility to filter the aggregated view in order to display the financial overview by a custom selection of ordering party accounts or account groups. After selection of the one or multiple specific accounts or account groups, every chart and information is updated based on the selection.

Warning message on duplicate payments

To help prevent duplicate payments, the payment creation modal now includes warning messages. These alerts notify users when they are about to create a payment that matches a previously created one. The system compares the payment's amount, currency, and counterparty with past payments. If a match is found, a warning message will appear, indicating a potential duplicate. The warning message also includes a link to a list of payments made in the past three months.

Bug fixes and small enhancements

We have improved the application's performance by fixing several bugs and resolving minor UI issues, which enhances the overall user experience.

Table of content

• Functional improvements
  • Signatory groups management
  • Notification on payment cancellation
  • New payment status
• UI and UX improvements and small enhancements
  • Account balance report
  • Small UI changes
  • Bug fixes and small enhancements

Functional improvements

Signatory groups management

The Signatory Groups Management feature enhances the autonomous management of signatories within the FinologeeBKO tenant. Administrators can now create new signatory groups, facilitating the management of signatory rules. These groups are linked to signing rules that define who is eligible to authorize specific payment ranges. The feature also allows administrators to edit existing groups and the notification preferences of their members directly through the tenant settings in the FinologeeBKO UI. For more details, please refer to the guide.

Notification on payment cancellation, rejection or failure

Until now, only signatories and the payment creator were notified when a payment was canceled, rejected or failed. With this new release, notifications can now be enabled for other user roles. For example, auditors can now be notified for any of the following payment statuses:

• Canceled
• Rejected by signatories
• Failed
• Rejected by the bank
• Pending delivery for more than 7 days

To enable and configure these notifications, please contact the Customer Support team.

New payment status

In this new release, we are introducing a new intermediary status for payments. If a bank includes payments with a future value date in their end-of-day statements, these payments will be marked as Booked by bank in FinologeeBKO. This status will remain until the payment is updated to Executed by bank after the value date has passed.

UI and UX improvements and small enhancements

Account balance report

The Account balance report has been enhanced to consistently show the most recent known balance of an account. Users on the reports page can now generate balance reports for specific accounts within a chosen timeframe. As part of these improvements, FinologeeBKO ensures that the report includes the latest known balance for an account, even if the balance date falls outside the specified timeframe. This update enhances the overall user experience and usability of the account balance report.

Small UI changes

Several small yet impactful changes have been made to enhance the look and feel of the application. These include:

• Updated wording
• Enhanced tooltips on the dashboard
• Improved feedback messages throughout the application
• Updated icons
• Enhanced status tags, among others.

Bug fixes and small enhancements

Improved application performance by addressing several bugs and resolving minor UI issues, enhancing the overall user experience.

Table of content

• Functional improvements
  • Account groups management
  • Signatory rules
  • Reports
  • Payment initiation files to download
• UI and UX improvements and small enhancements
  • Remember pagination
  • Bug fixes and small enhancements

Functional improvements

Account groups management

The Account Groups Management feature, now accessible within the FinologeeBKO settings section through a dedicated tab, streamlines the process for administrators to create and manage account groups. Administrators can create new account groups and configure their content. Additionally, they can add or remove accounts from existing groups, enabling efficient access and permission management, particularly for signing rules.

Signatory rules

The Signatory rules feature aims at improving tenant management autonomy by allowing administrators to easily understand, create, and edit the signatory matrix directly within the application. Accessible via the 'Signatory rules' tab, this feature intuitively presents the current signatory rules and facilitates modifications. Moreover, it enables the creation of new signatory rules by defining parameters such as payment amount range, account groups, currencies, payment categories, and signatory groups.

For further insights into the capabilities of this feature, refer to the dedicated section in the FinologeeBKO User Guide.

Reports

FinologeeBKO' reporting section has been significantly enhanced to improve user experience and functionality. The tool can now generate reports on both transaction history and account statements.

• The Transaction History Report presents a list of all incoming and outgoing transactions. It extracts data from bank statements to compile this document. Users can customize the time range and specify ordering party accounts for the report.
• Account Statements are processed in the application, and stay available for reporting. Users are able to download the original account statements (MT940 and CAMT053) files for a selection of ordering party accounts and a specific time range.

Payment initiation files to download

The payment status report has been enhanced with information that allows confirmation of payment initiation. The document now includes the original payment instruction file sent to the bank (in formats MT101 or PAIN001). The Download payment status button is available for payments that have been sent to the bank and are in status Pending execution by bank.

UI and UX improvements and small enhancements

Remember pagination

With the release of version 5.2, we've upgraded the configuration of views and pagination. This means the application now retains your chosen number of rows to display per page. This enhancement ensures a smoother user experience, eliminating the frustration of tables resetting the display amount.

Bug fixes and small enhancements

Addressed several bugs to enhance the overall user experience and resolved minor UI issues to boost application performance.

Bug fixes:

Resolved various bugs to improve overall user experience and correct the display of incoming and outgoing payments on the bank accounts and transaction history page.

Table of content

• Functional improvements
  • Advanced tenant configuration
  • Reports
• Changes related to bank accounts and transactions
  • Bank accounts
  • Transactions history
• UI and UX improvements and small enhancements
  • FinologeeSIGN
  • Wording and design updates
  • Bank accounts display

Functional improvements

Advanced tenant configuration

Administrators can now effortlessly add a user to a new tenant, even if the user already exists in another tenant, and activate Single Sign-On functionality. Additionally, administrators have the option to trigger notifications for newly added or modified authentication methods, streamlining the onboarding process for new users within FinologeeBKO.

Reports

FinologeeBKO' reporting section has been significantly enhanced for improved user experience and functionality.

One notable addition is a new report focusing on configured ordering party accounts. Starting from version 5.1, users can generate detailed reports on account balances for specific periods. These reports include information on the last known opening and closing balances, offering valuable insights for cash management.

Furthermore, users now have the ability to generate a report detailing the current state of their configuration. This downloadable report, available exclusively to administrators, provides a comprehensive overview of the access and permissions matrix, along with the signatory matrix, conveniently presented in a .xlsx file format.

Changes related to bank accounts and transactions

Bank accounts

The Bank Accounts pages have been enhanced to offer a more engaging visual experience. As a result, we have revamped the previous "My Accounts" page, introducing the new "Bank Accounts" list screen. The overview has undergone a makeover, now featuring widgets and improved in-out transaction information on the table for better clarity.

To enhance the Accounts list further, we've added a toggle that allows users to view the list organized by account groups. This feature greatly improves the user experience by making it easy to identify which account belongs to a specific group.

Transactions history

A dedicated page provides a comprehensive list of transaction history, enhancing visibility for both incoming and outgoing transactions. This allows users to easily review all transactions, whether they were initiated through FinologeeBKO or external sources.

UI and UX improvements and small enhancements

FinologeeSIGN

We have rebranded our Authentication mobile application to FinologeeSIGN. With a focus on security and user-friendliness, we've made substantial improvements to ensure a seamless and protected mobile experience.

Wording and design updates

We've made improvements to the wording and design on several pages, aiming to enhance the overall user experience.

Bank accounts display

Organize your accounts effortlessly by grouping them based on various criteria. This not only enhances visual appeal but also ensures a more streamlined and engaging interface.

1. Bug fixes:
   1. Resolved various bugs to enhance overall user experience.
2. Performance improvements:
   1. Increased the maximum transaction rate to accommodate large bulk payments.
3. Transaction reconciliation algorithm:
   1. Implemented performance enhancements to improve the efficiency of the transaction reconciliation algorithm.