Introduction

FinologeeDRIVE provides a file-based integration between FinologeeBKO and ERP systems through a locally mounted network folder using the WebDAV protocol. Instead of building a direct API connection, your ERP communicates with FinologeeBKO by reading and writing files to a shared drive — a method natively supported by ERP systems such as Bob50, Sage100, and SAP.

The integration supports two automated workflows: uploading outgoing payment files from your ERP to FinologeeBKO, and retrieving bank statements from FinologeeBKO into your ERP for reconciliation.

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Prerequisites

FinologeeDRIVE requires activation by the Finologee support team before it can be used. Contact [email protected] to request setup, confirm your technical user credentials, and configure the required payment category.

Permissions

Feature flags

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Feature flag required

FinologeeDRIVE requires the WEBDAV feature flag to be enabled on your tenant, along with a configured paymentCategoryId. Contact [email protected] to enable this feature. For more information on feature flags, see Feature Flags.

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FinologeeDRIVE overview

Once mounted, FinologeeDRIVE appears as a standard network drive on your local computer or server. It exposes the following folders:

The /invoices folder structure is only present when the INVOICES feature flag is enabled for your tenant. Outgoing invoice files are sorted into archive, error, and success subfolders after processing. Received incoming invoices are stored in an archive subfolder.

Your ERP system reads and writes to these folders as part of its normal file-based workflow, with no custom API development required.

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Setting up FinologeeDRIVE

On a local computer

There are two ways to mount FinologeeDRIVE on a Windows computer.

Option 1: PowerShell

Run the following command, replacing <tenant> with your tenant name:

net use x: https://<tenant>.lynks.lu/drive /persistent:no

When prompted, enter the credentials of your technical user. Contact [email protected] to confirm your credentials.

Option 2: Windows Explorer

1. In Windows Explorer, right-click and select Map network drive.

2. Enter https://<tenant>.lynks.lu/drive as the folder path and follow the prompts.
3. When prompted for credentials, enter the username and password for your technical user:

   Enter the user name for '<tenant>.lynks.lu':
   Enter the password for '<tenant>.lynks.lu':

4. Once connected, navigate to the drive to see the /statements and /payments folders.

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Drive visibility

It may take a few minutes for the drive to appear after mounting. If the drive does not appear, wait briefly and refresh Windows Explorer.

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Switching credentials

To connect with a different technical user, unmount the drive, restart your computer, and repeat the setup steps using the new credentials.

On a Windows Server

If you are running a Windows Server and the standard mounting steps above do not work, verify that the WebDAV Redirector feature is installed on your server.

Contact your system administrator to install this feature if it is not present, then repeat the mounting steps above.

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Payment creation

To create payments in FinologeeBKO from your ERP, drop a pain.001 file into the /payments folder on the mounted drive.

• Both single credit transfers and batch payments (including batch bookings) are supported.
• Once the file is dropped, FinologeeBKO processes it and creates the corresponding payment, which then appears in the FinologeeBKO UI.
• Successfully processed files are moved to a /payments/success subfolder automatically.

If a file cannot be processed, both the original file and an error file with the reason for failure are placed in the /payments/error subfolder.

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Automatic archiving

Files older than a configured number of days are automatically moved to an /archive folder. The retention period is set by the Customer Success team and cannot be changed by users. Manual archiving is not supported.

For more information about credit transfers and batch payment formats, see Outgoing Payments.

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Statement handling

FinologeeBKO delivers bank statements to the /statements folder on the mounted drive as soon as they are received from the bank.

Your ERP can read these files directly from the /statements folder as part of its standard import workflow.

For more information about bank statement formats and downloads, see Reports.

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Technical specifications

Supported file formats

Supported ERP systems

FinologeeDRIVE is designed for ERP systems that natively support file-based bank integration, including:

• Bob50
• Sage100
• SAP

Other ERP systems that support WebDAV or file-based payment and statement workflows may also be compatible. Contact [email protected] to discuss compatibility with your system.

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Best practices

Follow these recommendations for a reliable FinologeeDRIVE integration:

• Use a dedicated technical user — Mount the drive with a dedicated FinologeeBKO WebDAV technical user rather than a personal account, to ensure uninterrupted access independent of individual user changes.
• Validate pain.001 files before upload — Ensure your ERP generates valid, SEPA-compliant pain.001 files. Check the /error subfolder regularly to catch and resolve processing failures.
• Monitor the /error subfolder — Set up a monitoring process on your ERP or server side to alert your team when files appear in /error.
• Do not manually move files — Avoid manually reorganizing files within the drive folders, as FinologeeBKO manages file lifecycle (success, error, archive) automatically.
• Plan for archiving — Design your ERP import workflows to process statement files promptly, before automatic archiving moves them.
• Test in a sandbox environment — Before going live, validate the full payment and statement cycle in a FinologeeBKO sandbox tenant.

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Related documentation

Explore related sections to deepen your understanding:

Core Concepts

• Feature flags - Enable and configure optional FinologeeBKO features
• Permissions - Roles and access control

Platform Features

• Outgoing payments - Credit transfers and batch payments
• Reports - Bank statements and file formats
• Payment categories - Configure categories for WebDAV payments

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Support

For assistance with FinologeeDRIVE setup, credential configuration, or troubleshooting, contact the Finologee support team at [email protected].